This page contains resources to be used by the Agency Fleet Coordinator. It has instructions on ordering and decommissioning vehicles, information on BRIM, and the Policies and Procedures of FMD. It also contains links to all AFC and driver based forms. The new AFC training can also be found on this page.
- FMD's Benefit of Services and Programs Updated April 2025
- 2024 Driver Safety Program Information
- West Virginia Goodyear Pricing (Expires 06-30-2026) Updated January 2026
- NASPO Service Pricing Updated January 2026
Agency Fleet Coordinator Training
Vehicle Ordering and Decommissioning
- Vehicle Request Form Instructions
- MV26 and MVTRUCK26 Synopsis
- Certificate for Title of Motor Vehicle (DMV-1-TR)
- Creating a Fixed Asset (FA) from a Shell Record for a Vehicle
- Creating a Fixed Asset (FA) Standalone Record for a Vehicle (no Shell Record)
- Vehicle Retirement Instructions
- Vehicle Add a Fixed Asset Disposal (FD) (Retirement)
- WVSASP Used Vehicle Delivery Requirements
BRIM Reporting and Insurance Certificate
- Annual BRIM Vehicle Reporting
- State Owned Vehicle Certificate of Insurance July 2025 - June 2026 (DOA-FM-017) Updated June 2025
- Memorandum to AFC's Concerning Accident Notification to FMD
- Accident Procedures
- Fleet Driver Report of Accident/Incident/Event (DOA-FM-012)
- BRIM Vehicle Claim Reporting Site
- Insurance Loss Notice (BRIM)
AFC and Driver Based Forms
- AFC Schedule of Reporting Checklist
- Vehicle Fringe Benefit Email Notice From HRM Payroll at WVSAO
- DOA-FM-006 Agency Fleet Coordinator Contact Profile
- DOA-FM-007 Vehicle Lease and Administrative Agreement
- DOA-FM-011 Fleet Policies and Procedures Driver Acknowledgement
- DOA-FM-018 Fleet Vehicle Inspection Checklist
- DOA-FM-021 Vehicle Purpose Update
- DOA-FM-023 Defensive Driving and DMV Drivers License Record
- DOA-FM-031 Fuel Card User Agreement
- DOA-FM-033 Holman User Access Request Form
- DOA-FM-059 Vehicle Request Form
- DOA-FM-067 WV VEHICLE LOG SHEET
FMD Policies and Procedures
The Fleet Management Division operates in accordance with the following:
- WV Code §5A-12
- Legislative Rule 148-03 State Owned Vehicles Effective March 2024
- Legislative Rule 148-23 Exemptions from FMD Services Effective March 2020
- State of West Virginia Vehicle Use Policy
Cohort Videos
Agenda - 2026 Cohort Meeting Agenda
2026 FMD B-Monthly Cohort Meetings
2025 FMD B-Monthly Cohort Meetings
Helpful Links
- CNG Calculator - Compare your current fuel costs to CNG
- WV State Travel Management Website - Vehicle Rental versus Reimbursement Calculator
- WV Purchasing Website
- State of West Virginia Clean Cities
- Holman Insights
- MyGeotab
- GeoTab: Adding a Driver and Assigning FOBs
- afdc.energy.gov/tools
- fueleconomy.gov
- Fleet Management Division's Efforts to Limit Cross Contamination