This page contains resources to be used by the Agency Fleet Coordinator. It has instructions on ordering and decommissioning vehicles, information on BRIM, and the Policies and Procedures of FMD. It also contains links to all AFC and driver based forms. The new AFC training can also be found on this page.
- FMD's Benefit of Services and Programs Updated September
- 2024 Driver Safety Program Information
- West Virginia Goodyear Pricing (Expires 11-14-25) Updated October 2024
Agency Fleet Coordinator Training
- Training Slides Updated February 2024
Vehicle Ordering and Decommissioning
- Vehicle Request Form Instructions Updated October 2024
- MV25 and MVTRUCK25 - Revised 03/05/2025
- Certificate for Title of Motor Vehicle (DMV-1-TR)
- Add a Fixed Asset (FA) from a Shell Record for a Vehicle
- Add a Fixed Asset (FA) Standalone Record for a Vehicle (no Shell Record)
- VEHICLE RETIREMENT INSTRUCTIONS Updated August 2024
- Vehicle Add a Fixed Asset Disposal (FD) (Retirement)
- WVSASP Used Vehicle Delivery Requirements
BRIM Reporting and Insurance Certificate
- Annual BRIM Vehicle Reporting Click on the Underwriting tab. Each agency has their own account to log in with their FEIN #
- State Owned Vehicle Certificate of Insurance July 2024 - June 2025 (DOA-FM-017) Updated June 2024
- Memorandum to AFC's Concerning Accident Notification to FMD
- Accident Procedures
- Fleet Driver Report of Accident/Incident/Event (DOA-FM-012)
- BRIM Vehicle Claim Reporting Instructions
- Insurance Loss Notice (BRIM)
AFC and Driver Based Forms
- AFC Schedule of Reporting Checklist
- Vehicle Fringe Benefit Email Notice From HRM Payroll at WVSAO
- DOA-FM-006 Agency Fleet Coordinator Contact Profile
- DOA-FM-007 Vehicle Lease and Administrative Agreement
- DOA-FM-011 Fleet Policies and Procedures Driver Acknowledgement
- DOA-FM-018 Fleet Vehicle Inspection Checklist
- DOA-FM-021 Vehicle Purpose Update
- DOA-FM-023 Defensive Driving and DMV Drivers License Record
- DOA-FM-031 Fuel Card User Agreement
- DOA-FM-033 Holman User Access Request Form
- DOA-FM-059 Vehicle Request Form
- DOA-FM-059B Multiple Vehicle Request Form
- DOA-FM-067 WV VEHICLE LOG SHEET
FMD Policies and Procedures
The Fleet Management Division operates in accordance with the following:
- WV Code §5A-12
- Legislative Rule 148-03 State Owned Vehicles Effective March 2024
- Legislative Rule 148-23 Exemptions from FMD Services Effective March 2020
- Governor's Policy Effective September 2019
Cohort Videos
Agenda - 2025 Cohort Meeting Agenda
February 2025 FMD Bi-Monthly Cohort Meeting 2-19-2025
December 2024 FMD Bi-Monthly Cohort Meeting 12-12-2024
Helpful Links
- CNG Calculator - Compare your current fuel costs to CNG
- WV State Travel Management Website - Vehicle Rental versus Reimbursement Calculator
- WV Purchasing Website
- State of West Virginia Clean Cities
- Holman Insights
- MyGeotab
- GeoTab: Adding Users and Assigning FOBs
- afdc.energy.gov/tools
- fueleconomy.gov
- Fleet Management Division's Efforts to Limit Cross Contamination